Get a Free Thermal Printer From UPS, FedEx, or USPS – How to Guide


Navigating the world of eCommerce often requires savvy, practical solutions – and one of the key elements in streamlining your operations is securing a reliable thermal printer. A thermal printer is a vital cog in the logistics machine, facilitating easy label printing and ensuring your packages reach their destination without a hitch. But did you know that prominent shipping companies like UPS, FedEx, and USPS offer opportunities to acquire a thermal printer for free? In this blog post, we will guide you through the process of how to get a free thermal printer from these providers, enhancing your shipping efficiency without breaking the bank.

In a bustling eCommerce environment, thermal printers have become an essential tool, offering the efficiency and reliability that traditional printers may lack. By using heat to transfer ink onto labels, thermal printers eliminate the need for ink cartridges, cutting costs and reducing maintenance time. The prints are also resistant to smudging, ensuring clear, readable labels that improve package routing and delivery accuracy. But perhaps the most significant advantage is their speed – perfect for high-volume printing tasks that are common in eCommerce. Leveraging this technology can therefore optimize your shipping process, enhance customer satisfaction, and ultimately drive business growth.

1. Procedures to Get a Free Thermal Printer from Shipping Companies

Getting a Thermal Printer from UPS, FedEx, USPS

Each of these major carriers – UPS, FedEx, and USPS – has individual programs or services that can help you secure a thermal printer for free.

UPS: UPS provides its regular shippers with a free thermal printer. If you create an account with UPS and establish a shipping history, you can request a thermal printer by calling their customer service. However, the printer remains UPS’s property, and you’ll have to return it if you discontinue the service.

FedEx: Similar to UPS, FedEx has an option for frequent shippers where you can lease a thermal printer. While not technically free, the leasing costs are often negligible compared to purchasing a new printer. You need to contact FedEx’s customer service to inquire about this service.

USPS: USPS doesn’t directly offer free thermal printers, but they have partnerships with third-party shipping software companies that do. When you sign up for these services, you can often get a thermal printer at a significantly discounted price or even for free in some cases.

Remember, terms and conditions may vary, and availability is not always guaranteed. It’s always best to directly contact these providers to get the most accurate and up-to-date information.


2. Benefits of Owning a Thermal Printer

Incorporating a thermal printer in your shipping operations carries a multitude of advantages. Firstly, thermal printers are highly efficient and fast, meaning you can print a large number of shipping labels in a very short time. This can significantly enhance your productivity, especially if you’re managing a high volume of shipments.

Secondly, thermal printers ensure high-quality print resolution, which is of paramount importance in shipping operations. Superior print clarity ensures that barcodes and shipping information remain legible, reducing potential errors during the shipping process.

Thirdly, thermal printers are cost-effective in the long run. They use heat to imprint the label and do not require ink or toner, which can be quite costly over time. This is a significant advantage for businesses looking to streamline their operating costs.

Lastly, thermal printers are durable and require minimal maintenance, making them a reliable tool in a bustling shipping environment. They’re designed to withstand heavy use, hence offering longevity and a good return on investment.

3. Maintaining and Maximizing the Use of Your Thermal Printer

Image by benzoix on Freepik

Proper maintenance and efficient use of your thermal printer can further extend its lifespan and performance. Here are some tips for taking care of your thermal printer:

  1. Regular Cleaning: Dust and debris can affect the print quality and may even damage the print head. It is recommended that you clean your thermal printer regularly, ideally every time you change the roll of labels.
  2. Use Quality Labels: Always use high-quality thermal labels. Poor-quality labels can produce low-quality prints and can potentially damage the printer.
  3. Protect from Heat and Humidity: As thermal printers use heat to print labels, exposure to additional heat or humidity can affect performance. Keep your printer in a cool, dry place.
  4. Software Updates: Ensure your printer software is regularly updated. This can help the printer function efficiently and resolve any minor issues that might arise.

Maximizing the use of your thermal printer involves optimizing your shipping operations:

  1. Integrate with Shipping Software: Most thermal printers can be integrated with shipping software. This enables you to print shipping labels directly from the software, saving time and reducing errors.
  2. Batch Printing: If you’re shipping large volumes, consider batch printing to speed up the process. Most thermal printers can handle a large number of print jobs at once.
  3. Customize Labels: Customize your labels to include your brand logo or specific instructions. This not only enhances your brand image but also improves package handling during the shipping process.

Remember, the key to maximizing the benefits of your thermal printer lies in its proper maintenance and efficient use.

4. What Other Supplies Are Provided for Free?

In addition to offering thermal printers, shipping companies also provide other supplies for free to assist with your shipping needs. UPS, FedEx, and USPS, for example, offer free shipping supplies like boxes, envelopes, shipping forms, and labels. These free supplies are conveniently available online or at your local shipping center. Whether you need to send a small envelope or a large box, these companies have you covered. Keep in mind, however, that while these supplies are free, regular shipping rates still apply. It’s also worth noting that some of these free supplies are specifically marked for use with certain types of shipments (such as Priority Mail or Express Mail for USPS), so ensure you’re using the correct supplies for your particular shipping needs.


In conclusion, getting your hands on a free thermal printer from companies like UPS, FedEx, or USPS can significantly streamline your shipping process, saving you both time and resources. Not only do these companies provide thermal printers, they also offer a range of other shipping supplies at no cost, further assisting in your shipping needs. However, remember that while these tools and materials are free, standard shipping rates still apply. Make sure to check the terms and conditions of each provider’s offerings and use them to maximize your shipping efficiency. Happy shipping!

Check out GadgetPreview for more Guides


Leave A Reply