A couple of years into running my e-commerce store, I hit a wall with bookkeeping. I was spending way too many late nights trying to make sense of QuickBooks Online, categorizing transactions by hand, chasing down receipts, and still feeling like I had no real clue what my actual profit margins were. Taxes were a yearly nightmare, and I knew I needed help—but I didn’t want to hire a full-time bookkeeper I couldn’t afford.
After digging through forums and Reddit threads asking for QuickBooks alternatives, Xendoo kept coming up. People talked about getting an actual dedicated team instead of just software. I booked their free consultation to see if it was legit, and honestly, that call changed everything.
How Xendoo Actually Works (My Real Experience)
When I signed up, they paired me with a dedicated bookkeeper and a CPA who took the time to learn my business—my sales channels, expense patterns, even my seasonal spikes. They connected everything securely to my bank accounts, payment processors, and (yes) my old QuickBooks data. The migration was painless; no more manual CSV uploads.
From there, the automation kicked in. Transactions get categorized automatically, reconciliations happen weekly, and I get clean monthly reports—profit & loss, balance sheet, cash flow—all in a dashboard that’s actually easy to read. No more guessing games. I can log in anytime and see exactly how the business is performing in real time.
Tax season? My CPA handled prep and filing for federal and state returns without me scrambling for documents. Everything was already organized year-round.
Pricing Breakdown: What I Pay and Why It’s Worth It
I started on the Essential plan ($355/month when paid annually, or $395 month-to-month), which covers businesses with up to $50k in monthly expenses. It includes:
- Weekly bookkeeping
- Dedicated bookkeeper + CPA team
- Up to 4 bank/credit card accounts
- Monthly financial reports
- Secure integrations
Later, as revenue grew, I moved to the Growth plan ($625 annually / $695 monthly) for up to $75k expenses, more accounts, and semi-annual tax consultations.
The top-tier Scale plan ($895 annually / $995 monthly) adds custom chart of accounts, bi-weekly calls, and support for up to $125k in expenses and 12 accounts.
Add-ons I’ve used:
- Annual tax preparation: $1,200/year
- Catch-up bookkeeping (to clean up old messes): started at $295/month
No long-term contracts—everything is month-to-month with 30 days’ notice.
Yes, it’s more than basic software or even Bench’s starting price (~$339/month), but I’m paying for a full team that gives strategic advice, not just clean books.
Xendoo vs. Bench (and Why I Chose Xendoo)
I seriously considered Bench—they’re solid for straightforward bookkeeping and basic tax filing. But Bench felt more “hands-off” with software doing most of the work, while Xendoo gives me direct access to experts who explain the numbers and help me make decisions. The real-time dashboard, payroll integration, and built-in CPA support tipped the scale for me. If you just need clean books on a tight budget, Bench is great. If you want guidance to actually grow, Xendoo feels like having a finance department without the overhead.
The Results After a Year
- I reclaimed dozens of hours every month—no more weekend bookkeeping marathons.
- My books are always tax-ready, so April isn’t a panic anymore.
- The insights from my team helped me spot unprofitable product lines early and adjust pricing.
- Overall, my stress level dropped dramatically, and I could focus on marketing and new products.
Is Xendoo perfect? It’s not the cheapest, and very early-stage businesses with tiny expenses might find it overkill. But for anyone past the “spreadsheet phase” who wants accurate books and real financial clarity, it’s been a game-changer.
If you’re tired of wrestling with QuickBooks or doing everything yourself, I honestly recommend giving Xendoo a look. They usually have better onboarding deals through partners—here’s the link I used: Xendoo (affiliate link – full disclosure, I earn a small commission if you sign up, but I only recommend what actually worked for me).
Have you tried Xendoo or another service? Drop your experience in the comments—I’d love to hear what’s working for you.
