Running a small vending operation isn’t glamorous—it’s a lot of driving between locations, guessing what snacks are running low, and wasting time on unnecessary trips. That all changed when I switched to Nayax for cashless payments and started using their management platform.
I’ve been in the vending business for a while, starting with just a handful of machines. Back then, inventory management meant showing up, opening each one, and hoping I brought enough of the right stuff. It was inefficient, and I was leaving money on the table from downtime or empty coils.
A couple of years ago, I added Nayax card readers to my machines (like the popular VPOS Touch and Onyx models). Not only did cashless sales skyrocket—people love tapping their card or phone—but the real game-changer was their backend system, now called Nayax Core, and the MoMa mobile app.
The Turning Point: Setting Up the Dashboard
When I first logged into the Nayax Core dashboard (you can access it at Nayax), it looked a bit overwhelming with all the data—sales graphs, machine status, everything. But honestly, for day-to-day use, I keep it simple.
I mainly use the Operations > Machines section. From there, I click into each machine and head straight to the Products Map. This is where the magic starts:
- Name your products clearly (top-left to bottom-right matches your machine layout).
- Set MDB codes (how the machine communicates with the reader—Nayax has guides for this).
- Crucially, set accurate par levels—that’s the maximum number of items each coil holds (e.g., 10 bags of chips). Count them once, enter them, and you’re set.
Pro tip from experience: Make one change at a time and hit “Save” immediately. I once renamed a bunch without saving and lost everything—lesson learned!
On-the-Go Magic with the MoMa App
The web dashboard is great for initial setup, but 90% of my time is spent on the **MoMa app** (download it from the App Store or Google Play—search for “MoMa by Nayax”).
It’s fully synced with Nayax Core, so everything updates in real-time. Here’s my routine:
- Open the app and see the dashboard—total sales for the day, week, month.
- Tap into a specific machine.
- Check daily sales quickly.
- Go to the inventory view: It shows exactly what’s low (based on those par levels I set).
- Slide the bars to “pre-kit”—adjust to full stock levels for what I’ll bring next visit.
- Bonus: Check last sales or alerts via the three-dot menu (great for spotting trends or troubleshooting).
This means I only pack what I need—no more hauling extra boxes or running out mid-route. During slower times, it kept my machines profitable without constant checks.
The Results? More Profit, Less Stress
Since fully embracing Nayax’s platform:
- Restocking trips are 50% faster.
- No more sold-out popular items (better customer satisfaction).
- Real-time sales data helps spot winners.
- Remote monitoring means fewer surprise issues.
If you’re starting out or scaling a vending route, I can’t recommend Nayax enough. Their system turns guesswork into data-driven decisions. Check out their full solutions and sign up at Nayax—it’s made a huge difference for my small operation, and it could for yours too.
