As a contractor, you know the importance of having the right tools for the job. But what about those specialized pieces of equipment you only need for specific projects? Buying them outright can be a huge financial strain, especially for smaller crews. That’s where equipment rental comes in. It allows you to tackle any task without breaking the bank.
However, renting equipment isn’t as simple as just picking a machine and driving it off the lot. Here are some essential equipment rental tips to help you rent like a pro and ensure your project runs smoothly:
1. Plan Ahead and Reserve Early
Construction projects rarely go according to plan. Delays happen. But one thing you can control is equipment availability, especially for crucial equipment and attachments.
Popular machinery, like excavators, and the attachments they need, get booked quickly. So, the golden rule is to plan ahead and reserve your equipment well in advance, particularly for critical pieces. This gives you peace of mind knowing your reliable excavator attachment hire and the excavator itself will be there when you need it, preventing costly delays.
2. Know Your Project Needs Inside and Out
Before you head to the rental yard, take some time to meticulously assess your project requirements. What specific tasks need to be accomplished? What kind of terrain will you be working on? How much space do you have on the job site?
Answering these questions helps you choose the best option for your equipment rental needs. Renting an excavator that’s too small for the job can lead to inefficiencies and delays, while a massive one might not fit on your site. Don’t be afraid to ask the rental company for guidance – their expertise can be invaluable.
3. Focus on the Right Size, Not Just the Price
Rental rates can be a significant factor, but it shouldn’t be the only one. While saving money is important, renting the wrong equipment to save a few bucks can cost you more in the long run.
Consider the size and capabilities of the equipment in relation to your project. A slightly larger machine might finish the job faster, saving you on labor costs. Conversely, a smaller, more maneuverable machine might be necessary for tight spaces, even if it rents for a bit more.
4. Ask About Attachments and Accessories
Many rental companies offer a wide range of attachments and accessories for their equipment. These can expand the functionality of a machine, saving you from renting multiple pieces.
For example, an excavator with a different bucket attachment can handle digging, trenching, and even demolition tasks. Don’t hesitate to ask about available attachments and see if they can be bundled with your rental.
5. Understand the Rental Agreement
The rental agreement spells out everything you need to know about your rental, including rates, billing cycles, damage policies, and more. Read it carefully before signing on the dotted line. Pay close attention to details like:
- Will the rental company deliver and pick up the equipment, or are you responsible for transportation?
- Is there a damage waiver available, and what does it cover?
- What are the penalties for returning the equipment late?
In addition, if you’ll be operating a forklift, be sure to inquire about the equipment rental company’s forklift training policy. Some rental companies offer forklift training courses, which can be helpful if you or your employees don’t already have a valid forklift certification. Operating a forklift without proper training can be dangerous and is often against the law. Knowing these details upfront avoids any surprises later on, regardless of your equipment usage.
6. Inspect the Equipment Thoroughly Before Leaving
Before driving the equipment off the lot, take a thorough look at it. Check for any existing damage, document it with photos or a video, and notify the rental company immediately.
Start the equipment and ensure everything functions properly. Familiarize yourself with the controls and any safety features. Taking these steps protects you from being held liable for pre-existing damage and ensures you have a safe and productive rental experience.
7. Communicate Clearly with the Rental Company
Clear communication is key to a successful equipment rental. If you have any questions or concerns during the rental period, don’t hesitate to reach out to the rental company. Whether it’s a malfunctioning piece of equipment or a need to extend the rental period, the sooner you communicate, the easier it is for them to assist you.
8. Consider Renting with Maintenance Included
Some rental companies offer rental equipment with maintenance included. This can be a lifesaver, especially on long-term projects. With this option, the rental company handles routine maintenance and repairs, allowing you to focus on the job at hand without worrying about unexpected equipment breakdowns.
9. Return the Equipment Clean and On Time
Returning the equipment clean and on time shows respect for the rental company and ensures a smooth experience for the next customer. Most companies charge late fees for overdue equipment, so stick to your agreed-upon return date. Taking a few minutes to clean off the equipment before returning it also demonstrates professionalism and might even earn you some goodwill with the rental company.
Conclusion
Renting equipment can streamline your projects and save money, but it requires careful planning and management. By following these equipment rental tips, you’ll be better prepared to tackle your next project with confidence and efficiency.
